American Association of Bovine Practitoners

Application for Educational Exhibit Space at
the Charlotte Conference

Application is hereby made for assignment of Exhibit Space for display of merchandise and services at the meeting of the American Association of Bovine Practitioners to be held at the Charlotte Convention & Exhibition Center, Charlotte, North Carolina,September 25-27, 2008.

Contact Information
All fields with an * are required. Receipt of the contract by AABP will be confirmed via FAX.

Year:
2008

Company Name*:

Contact Name*:

Address*:

City*:

State*:

Country:

ZIP Code*:

Phone*:

Fax*:

Reference Info

You will use this email address and password to access your information should you decide to change or update any information.

*Email Address:**
*Password:**
*Retype Password:**

Booth content

Exhibit space is 10’ x 10’. Exhibit space includes an 8’ back drop, 3’ high booth dividers, 7” x 44” name sign, an 8’ table 30” high with white skirting and one chair. One person may receive basic pre-conference registration at no charge and will receive a $10.00 luncheon voucher for Thursday and Friday. See Rule 30.

Exhibit Rental Fee: ...................................... $125.00 (U.S. Funds)
Payment to accompany application.

Booths will be assigned randomly thoughout the exhibit hall.

*Number of Booths (requesting):**
Web Address:
Brief Description of Exhibits*:

IT IS AGREED THAT:

Educational exhibits shall be primarily educational. The Exhibit Manager’s decision to accept or reject these exhibits is final.
Space will be assigned throughout the exhibit area or in the registration area.
A copy of the "Proceedings" will NOT be provided.
Basic exhibitor pre-conference registration is available for one employee at no charge.

IT IS FURTHER AGREED THAT:

No refunds will be made for exhibit space cancelled after August 11, 2008.
Exhibit space not claimed and occupied by 7:00 a.m., Thursday, September 25th may be canceled or reassigned without refund. If the exhibit is on hand, AABP reserves the right to assign labor to set any display that is not in the process of being erected by 7:00 a.m. on Thursday, September 25th. The charge for this labor will be billed to the exhibitor by the official contractor.
Relocation in another space of equivalent area will be accepted should such relocation become necessary or advisable in the judgment of the Association.
The exhibitor agrees to abide by the 2008 Rules,Regulations and Information for Exhibitors which shall be considered as part of this contract and fully binding hereunder.
The American Association of Bovine Practitioners, Charlotte Regional Visitors Authority, the Charlotte Convention Center, the City of Charlotte and the official decoration contractor, George Fern Co., shall not be liable or responsible for any loss, fire, theft, damage, or injury that may occur to the property of the exhibitor or for any cause whatsoever, arising out of, or from, or incident to, the use or occupancy of the exhibit area by the exhibitor, its agents, servants, employees, guests, and invitees; and the exhibitor by signing this contract expressly releases the above named parties from liability from any and all such loss, fire, theft, damage, injury, death, and personal injury claims whatsoever.
Americans with Disabilities Act (ADA). The Charlotte Convention Center is accessible to disabled patrons as required by the ADA and applicable regulations. Exhibitors must insure that their exhibit will reasonably accommodate disabled patrons. The Exhibitor agrees to hold the American Association of Bovine Practitioners, Charlotte Regional Visitors Authority, the Charlotte Convention Center, the City of Charlotte and the official decoration contractor, George Fern Co., harmless from any and all claims, judgements and expenses of litigation arising from the failure of the exhibitor to comply with the ADA and applicable regulations.

Advertise in the 2008 Guide to the Exhibitors

The "Guide to the Exhibitors" will be distributed to all attendees at the Conference and posted on the website about 10 days prior to the conference. The information provided will remain on the website for a year. This will provide AABP members with your customer and technical service telephone number(s), fax number(s), and website information which may not be available in other publications. There is no charge for this service.

Please enter what information you would like included about your company in the Guide to Exhibitors.

Click on the button to copy information previously entered on this form. (Clicking this button after editing the following contact information, will overwrite edited information).

Make changes or additions to the following information provided in the initial contract information as necessary.

Contact Person:
Contact Phone:
Contact Fax:
Contact Email:
Product information to be printed in the Guide to Exhibitors
Company Name:
Company Address:
Company City:
Company State:
Company ZIP Code:
Technical Services:	Phone Number	Fax Number	Email
Customer Service:	Phone Number	Fax Number	Email
Web Address:
Exhibit Information (not to exceed 50 words) as it should appear:

Promotional/Advertising Opportunity: The AABP is offering the following package of 4 (four) promotional/advertising opportunities to highlight your company in the "Guide to the Exhibitors" and on the website for an additional fee of $400.

Booth location highlighted on the Exhibit Hall map in the "Guide to the Exhibitors"

Company name and booth number highlighted on the 2008 "Exhibitors Listing" which will immediately precede the centerfold in the "Guide"

Company Logo above the booth information in the "Guide to the Exhibitors"

Company name and booth number highlighted in the booth information section of the "Guide to the Exhibitors"

Click here to see more information:

I would like to purchase an additional advertisement in the Guide to Exhibitors ($400):
(Receipt of the request for an advertisement will be confirmed via FAX.)

I would like to use the same logo as last year:

New logos should be submitted electronically in EPS or TIF format to: Exhibits@AABP.ORG

On-Site Promotional Opportunity for New Products/Services & Show Specials

The AABP is offering exhibitors an opportunity to display new product and/or new service literature as well as show special literature on 4’ X 8’ horizonal poster boards (a framed surface that accepts tacks or Velcro) located on the conference level in the pre function area by registration in the Charlotte Convention Center (see floor plan).

The attendees can view the poster boards from 1:00 PM Tuesday, September 23rd to 10:30 AM Saturday, September 27th.

Rules for the Promotion:

Click on the button to copy information previously entered on this form . (Clicking this button after editing the following contact information, will overwrite edited information).

Contact Person:
Contact Phone:
Contact Fax:
Contact Email:

I would like to purchase one side of a 4’ X 8’ poster board for $150.00 for my on-site promotion:
(Confirmation of the request for On-Site Promotion will be confirmed via FAX.)

List of Representatives

For the proper identification of exhibitor personnel attending the Trade Show, a badge will be used for each representative listed on the “Exhibitors’ Representatives” form prepared by the authorized representative. Exhibitors listed on this form do not have access to educational programs offered at the AABP Conference.

Basic Exhibitor Pre-Conference Registration for educational exhibitors provides: Access to the Exhibit Area; access to the Reception in the Exhibit Area Thursday from 5:15-6:45 P. M.; one $10.00 luncheon voucher per person for Thursday and Friday; and access to refreshment breaks.

Basic Exhibitor Pre-Conference Registration: One person may register at no charge for each booth if the form is returned to the Exhibit Manager by September 12, 2008. Additional employees may be pre- registered for a fee of $65.00 U.S. Funds each. Management will honor additions to the pre-conference registration list only when an authorized representative on company stationery or on the website makes such request. Badges arel not transferable and management reserves the right to limit the quantity and to confiscate badges used by any person other than the one for whom it was issued.
Basic Exhibitor On-site Registration: Business card or company identification required. An appropriately identified employee may replace any employee pre-registered for the conference or pay a fee of $65.00 U.S. Funds on Thursday or $15.00 U.S. Funds on Friday.
Basic Exhibitor Pre-Conference Registration must be returned by September 12, 2008, to Samuel Hutchins, 3rd, DVM, AABP Exhibit Manager, P. O. Box 218, 714 South Barre Road, South Barre, VT 05670; Fax: (802) 479-0147; e-mail: exhibits@aabp.org.

For access to educational programs use Regular Annual Conference Registration (available to both veterinarians and non-veterinarians) that provides: access to the Exhibit Area and all Conference educational activities, except seminars and clinical forums (for AABP members only); one $10.00 luncheon voucher for Thursday and one voucher for Friday; access to the Reception in the Exhibit Area Thursday from 5:15-6:45 P. M.; access to refreshment breaks; optional identification as an exhibitor and as a “regular attendee ”. One copy of the "Proceedings is mailed to all meeting registrants.

Regular Attendee Pre-Conference Registration: Published pre-conference registration fees and rules apply. Pre-registration will be accepted at the AABP Office, P. O. Box 3610, Auburn, AL 36831-3610, Fax 334-821-9532 until August 27, 2008. Register for the 41th AABP Annual Conference
Regular Attendee On-site Registration: On-Site published registration fees and rules apply.
Booth personnel with regular conference registration may obtain an exhibitor dot at the exhibitor on-site registration desk for entrance to the Exhibitor Area.

Accompanying persons (non-veterinarians) of exhibitor personnel who will not work in the booth may register on site for an accompanying person’s badge. Accompanying persons that work in the booth will be part of the booth-badge allocation.

Continuing Education credit is only available to those who register for the regular meeting.

List of Representatives for Basic Registration (Exhibitor Representative PreConference Registration ends September 12, 2008) (I certify that the representatives listed are employees of the exhibiting company.)
Click on the button to copy information previously entered on this for. (Clicking this button after editing the following contact information, will overwrite edited information).
Contact Person:
Contact Phone:
Contact Fax:
Contact Email:
	First Name Last Name
1st Representative:
Up to one (1) personnel per 100 square feet of exhibit space (10' X 10') may be registered at no charge. A fee of $65.00 (US Funds) must be included for each additional registrant. (Charges for additional registrants will be administratively added to the total due.)
2nd Representative:
3rd Representative:
4th Representative:

Special Request or Requirements

Other Requests:

Note: A printed and signed contract must be faxed or mailed to:
Samuel Hutchins, 3rd, DVM
AABP Exhibit Manager
P. O. Box 218
714 South Barre Road
South Barre, VT 05670
Fax: (802) 479-0147

Comments/Suggestions/Problems should be directed to Steve Johnson

Year:	2008
*Company Name:**
*Contact Name:**
*Address:**
*City:**
*State:**
Country:
*ZIP Code:**
*Phone:**
*Fax:**